Why We Build Your Inventory Database For You

The Challenge:

Setting up restaurant inventory control systems require a lot of information before they can be used. It can take between 4 and 8 weeks just to add all of the inventory items to an inventory system.

The COGS-Well Way:

COGS-Well completely eliminates the time and effort normally associated with the setup process. We handle the initial database build for you, and we typically have the entire process finished in just a few days—not months.

Inventory Item Database:

Building the inventory item database is the customer's responsibility in most inventory systems and it is a significant task.

Each item name, vendor, cost, category, packaging, vendor code, count unit configuration, and recipe unit configuration needs to be entered manually.

An average full service restaurant has over 1000 food and beverage inventory items. It typically takes 4 minutes to add a new inventory item. That adds up to 4,764 minutes or about 80 hours to build a new inventory database. The good news is that COGS-Well uses a combination of proprietary intelligent technology and unique customer services to set up your starting restaurant database for you.

The inventory item database, including count and recipe unit configurations for each item is done for you.

Company and Sales Item Setup:

COGS-Well also sets up your company, restaurant locations, and initial users for you as part of Initial Setup.

We will also set up all other system integrations (Point of Sale, vendors, Fintech, Ottimate, and accounting) as part of this process.

As part of the POS integration, we will automatically add all of your POS Sales items, including categories and price, to your database. All you need to do is add recipe ingredients.

Complete Audit:

As part of the Initial Setup, we audit your database for accuracy. Our auditors will review every inventory item for correct cost, packaging, count unit, and recipe unit configurations.

Summary:

As far as we know, we’re the only provider in the space that takes on the initial setup for our customers—and certainly the only ones doing it in 3 to 5 days. Ultimately, your team’s time is better spent running the restaurant than auditing a database. Instead of paying for a system you can’t use for two months while you manually enter data, we make sure you're getting value from COGS-Well on day one.

With COGS-Well's Initial Setup Process:

1. You will not have to do any initial setup yourself.

2. Your database will be more accurate.

3. The setup process will only take a few days.

4. You can immediately start tracking invoices, order, take counts, and build recipes.