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Easy to Install & Easy to Maintain.

Updated: 2 days ago

What makes COGS-Well easy to install and maintain?

COGS-Well’s founders have decades of experience in developing and servicing restaurant inventory and recipe management systems. When they designed the COGS-Well system, the founders were on a mission to create an easy to install and maintain system. COGS-Well utilizes three strategies to make a system for inventory and recipe management much easier. These strategies are reviewed below.

Fast and Easy to Install

COGS-Well support uses information that you provide us to do your initial company setup. Your restaurant name(s), users, and desired features are all configured for you. We also configure all your other system interfaces for you.

Next, we interface with your accounting system to import your chart of account names and numbers. We utilize this information to define your inventory departments and categories. We can also import your vendors.

Next, we interface with your vendors, your accounts payable automation system, or we use invoice scanning, to import your inventory items. We import invoices from prior months to make sure we capture all of your vendors and inventory items. During the inventory item import, we utilize an extensive, proprietary vendor packaging library to automatically assign pack sizes, counting units (how you count partial packs), and recipe units to your inventory items. The items are also automatically assigned to their proper inventory categories.

The next process is to interface with your POS system to import items you sell (sales items) and to track your ongoing product mix. Sales item names, categories, and prices are imported into COGS-Well so all you need to do is create recipes for them. We next turn the system over to you. Typically in just a few days. You can start importing invoices, ordering, taking counts, doing transfers and building recipes immediately. Experienced restaurant inventory system users will tell you that they spent many months and thousands of dollars setting up their inventory system. COGS-Well, however, does the initial installation for you, in just a few days, and for only a few hundred dollars.

Fast and Easy Ongoing System Maintenance

One of the primary challenges when using a traditional inventory control system is inventory receiving. Vendor invoices, including inventory line item detail (the item, the price, the vendor item code, and the pack size), must be entered manually. It typically requires a manager or a system administrator several hours each week to enter this information manually and it is very prone to error.

COGS-Well completely eliminates the requirement for manual receiving by interfacing directly with your vendors, and/or your AP automation system (such as Plate IQ), and/or utilizing our invoice import system. All invoice information, including the inventory item detail, is imported digitally. This saves many hours of otherwise tedious work every week.


COGS-Well also provides a free, "Receiving Audit" service to verify that new vendors, and items are correctly added to your database. Any missing inventory item information such as the pack size or vendor item code, is added during the audit. Receiving Audit provides a great insurance policy that your item database remains up to date. It also ensures that you can count, order, transfer, or use new inventory items in a recipe immediately.


Fast and Easy Recipe Setup

A challenge for any recipe management system is that a recipe unit needs to reflect how an item is purchased. For example, if onions are purchased by the pound then the recipe unit is typically a weighted ounce (16 weighted ounces in a pound). However, some recipes may call for onions by the cup, and others may use each. Traditional recipe systems will lock you into building recipes with just one recipe unit (in this example a weighted ounce). If you have a recipe calling for onions by the cup or each, then you will need to convert a cup or an onion to weighted ounces when you build the recipe. This is not only a time consuming process, but a staff person viewing the recipe will not easily know how to create the recipe.

To solve the problem, COGS-Well allows an ingredient to have multiple units of measure. Each measure class has a "Recipe Unit Library" that has all common recipe units (ounces, cups, quarts, pounds, grams, milliliters, slice, etc.) configured. You can use an ounce, cup, gram, or whole onion in different recipes. You can also use a cup of onion in some recipes and a quart in others. The end result is that recipes can be built more quickly and recipes can be easily followed by your preparation staff.


Summary


COGS-Well provides a very fast, easy, and affordable system setup and we do most of the setup work for you. Due to the elimination of manual invoice entry, as well as our Receiving Audit, we eliminate the manual receiving requirement. Our flexible recipe units make recipe management much easier and more friendly for your staff.

Finally, there is a restaurant inventory system provider focused on helping restaurant operators be more successful in implementing and using an inventory control and menu management system. Your success is our success.


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