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Easy to Install & Easy to Maintain.

What makes COGS-Well easy to install and maintain?

COGS-Well’s founders have decades of experience in developing and servicing restaurant inventory and recipe management systems. When they designed the COGS-Well system, the founders were on a mission to provide an easy to install and maintain system. COGS-Well utilizes three strategies to make a system for inventory and recipe management much easier. These strategies are reviewed below.

Fast and Easy to Install

COGS-Well support uses information that you provide us to do your initial company setup. Your restaurant name(s), users, and desired features are all configured for you. We also configure all your other system interfaces for you.

Next, we interface with your accounting system to import your chart of account names and numbers. We utilize this information to define your inventory departments and categories. We can also import your vendors.

Next, we interface with your vendors and/or your accounts payable automation system to import all your inventory items. If the data is available, we can import invoice data from prior months to make sure we capture all your items. During the inventory item import, we utilize an extensive, proprietary vendor packaging library to automatically assign pack sizes, counting units (how you count partial packs), and recipe units to your inventory items. The items are also automatically assigned to their proper inventory categories.

The next process is to interface with your POS system to import items you sell (sales items) and to track your ongoing product mix. Sales item names, categories, and prices are imported into COGS-Well so all you need to do is create recipes for them. We next turn the system over to you. Typically in just a few days. You can start importing invoices, ordering, taking counts, doing transfers and building recipes immediately. An experienced inventory system user will say they spent months and thousands of dollars with their software vendor setting up their inventory database. COGS-Well does the initial installation for you, in just a few days, and for only a few hundred dollars.

Fast and Easy Ongoing System Maintenance

One of the primary challenges for traditional systems is adding new items. COGS will automatically add new inventory items, new vendors, and new sales items to your system, so you don’t have to do it manually. If an invoice contains new inventory items or comes from a new vendor, it is still processed. The new items can be counted immediately.

COGS-Well utilizes a dashboard to alert you about new items. You can click on the alert to validate the new items (validate is to confirm the information is accurate or to assign additional attributes to an item). When new inventory items are imported, the Vendor Packaging Library that we referenced earlier in this blog will automatically assign and configure the pack size, count unit (for counting partial packs), and primary recipe unit for the new inventory item for you. As any traditional system end-user will tell you, this feature is a significant time-saver.

Fast and Easy Recipe Setup

A challenge for any recipe management system is that for costing purposes, a recipe unit needs to match how an item is purchased. For example, if onions are purchased by the pound then the recipe unit is typically a weighted ounce (16 weighted ounces in a pound). However, while onions are used in some recipes by the weighted ounce, other recipes call for onions by the cup, and others call for onions by the each. If a recipe system locks you into building recipes with just one recipe unit (in this example a weighted ounce), and you have a recipe calling for onions by the cup or each, then you will need to mentally convert weighted ounces to cup or each when you build the recipe. To solve the problem, COGS-Well allows you to configure recipe units for all the ways you use an ingredient (including metric). This makes both recipe building and recipe utilization or viewing by prep or cooking staff, much easier.

A related challenge for many recipe management systems is when you utilize an ingredient in different portion sizes for different recipes. An example is you use a fluid ounce of oil in one recipe, a cup of the same oil in another, and a quart in still another. To solve the problem, COGS-Well has built a recipe unit library that allows you to select and utilize different ingredient portion sizes in different recipes. This also makes recipe building and recipe use or viewing by staff much easier.

Summary

COGS-Well provides an initial system setup for you, in just several days, that provides you with all your other system interfaces and an inventory system that is ready to use. COGS-Well makes maintaining inventory much easier and we also make recipe management much easier and more friendly for your end-users.

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